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TERMS OF REFERENCE
I. POSITION INFORMATION
Position title
Position grade
Duty station
Seniority band:
Job family:
Organizational unit:
Position number
Position rated
Subject to rotation
Reporting directly to
Overall supervision by
Managerial responsibility
Directly reporting staff
Driver
G3
Kharkiv, Ukraine
IV
Logistics, Procurement, and Facilities
Emergency and Stabilization
No
Head of Project Field Office
Chief of Mission
No
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II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the direct supervision of the Head of Project Field Office and overall
supervision of the Chief of Mission, the Driver will:
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Drive IOM vehicle(s).
2. Manage the day-to-day maintenance of the assigned vehicle to ensure
roadworthiness of the vehicles. This includes daily check of tyres, brakes,
engine oil, fan belt etc.
3. Arrange for minor repairs and ensures that the vehicles are kept clean.
4. Keep records of spare parts for the vehicle and conduct monthly inventory of
the spare parts.
5. Ensure that the vehicles undertake regular service intervals.
6. Make sure that the vehicle always has full tank prior departure for field trips.
7. Find the most direct routing over the best available roads to the destination.
8. Ensure that the IOM vehicle(s) is used only for official/authorized business,
as advised by the supervisor. Make sure that the daily log sheet is prepared
and a monthly report is prepared summarizing statistics linked to mileage,
fuel consumption etc. for the vehicle.
9. Keep a high degree of confidentiality and discreteness in discussions, which
involves IOM and its officials. Take proper measurements to reduce potential
security threats to IOM officials or property within the immediate vicinity of the
vehicle and along transport routes.
10. Ensure that the steps required by the local rules and regulations (pertaining
to driving) are taken in case of involvement in accident.
11. Compare information on requisition or invoices to shipments received or
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issued to verify their accuracy; completes requisitions or other forms and
ensure that the Organization’s requirements/procedures are followed. Collect
and delivers mail / documents as assigned.
12. Perform any other duties that the supervisor may assign.
IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural
competencies
Behavioural
Accountability
 Accepts and gives constructive criticism
 Follows all relevant procedures, processes, and policies
 Meets deadline, cost, and quality requirements for outputs
 Monitors own work to correct errors
 Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
 Identifies the immediate and peripheral clients of own work
 Establishes and maintains effective working relationships with clients
 Identifies and monitors changes in the needs of clients, including donors,
governments, and project beneficiaries
Continuous Learning
 Contributes to colleagues' learning
 Demonstrates interest in improving relevant skills
 Demonstrates interest in acquiring skills relevant to other functional areas
 Keeps abreast of developments in own professional area
Communication
 Actively shares relevant information
 Clearly communicates, and listens to feedback on, changing priorities and
procedures
 Writes clearly and effectively, adapting wording and style to the intended
audience
 Listens effectively and communicates clearly, adapting delivery to the
audience
Creativity and Initiative
 Proactively develops new ways to resolve problems
Leadership and Negotiation
 Convinces others to share resources
 Presents goals as shared interests
Performance Management
 Provides constructive feedback to colleagues
 Provides fair, accurate, timely, and constructive staff evaluations
 Uses staff evaluations appropriately in recruitment and other relevant HR
procedures
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Planning and Organizing
 Sets clear and achievable goals consistent with agreed priorities for self and
others
 Identifies priority activities and assignments for self and others
 Organizes and documents work to allow for planned and unplanned
handovers
 Identifies risks and makes contingency plans
Professionalism
 Masters subject matter related to responsibilities
 Identifies issues, opportunities, and risks central to responsibilities
 Incorporates gender-related needs, perspectives, and concerns, and
promotes equal gender participation
 Persistent, calm, and polite in the face of challenges and stress
 Treats all colleagues with respect and dignity
 Works effectively with people from different cultures by adapting to relevant
cultural contexts
 Knowledgeable about and promotes IOM core mandate and migration
 solutions
Teamwork
 Actively contributes to an effective, collegial, and agreeable team
environment
 Contributes to, and follows team objectives
 Gives credit where credit is due
 Seeks input and feedback from others
 Delegates tasks and responsibilities as appropriate
 Actively supports and implements final group decisions
 Takes joint responsibility for team's work
Technological Awareness
 Learns about developments in available technology
 Proactively identifies and advocates for cost-efficient technology solutions
 Understands applicability and limitation of technology and seeks to apply it to
appropriate work
Technical

Effectively coordinates actions with other implementing partners.
V. EDUCATION AND EXPERIENCE
 Secondary school diploma or equivalent;
 Valid driver's license of at least category B;
 Three (3) years’ work experience as a driver (recommendations required);
experience of work for international organizations is an asset;
 Excellent knowledge of applicable Traffic Rules of Ukraine;
 Skills in minor and emergency vehicle repair;
 Safe driving record;
 Basic knowledge of office software (MS Word/Excel/Outlook/Internet Explorer)
is an asset.
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VI. LANGUAGES
Required
English
Basic knowledge
Ukrainian, Russian
Fluent
Advantageous
Send CV and cover letter in English to:
IOM Kyiv,
8 Mykhailivska St, Kyiv 01001
[email protected] , 568-5016 (Fax)
Please, indicate the position you are applying for in the subject line of your
message.
Closing date for applications is 17 March 2015; however interested
candidates are strongly encouraged to apply sooner.
Only pre-selected candidates will be contacted for interview.
This position is subject to confirmation of availability of funding.
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