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Health and Safety Induction
<insert your organisation’s name>
Last updated: <date>
• Roles and responsibilities
• Key risks
• Manual handling
• Computer monitors
• For more information
then …
• Interactive quiz
My responsibility [ies] as an employer
• I have a duty of care to all employees, contractors, and visitors
and customers with whom we do business
• I will ensure that our Health and Safety Officer carries out regular
risk assessments of our workplace - and acts on them
Your responsibilities as employees
Point out and help to manage risks
Work in a safe manner
Never carry out a task you believe may be dangerous
Use any safety equipment we provide you with, and follow
the safety instructions
• Know the Fire Warden and Health and Safety Officer
• Know what to do in the event of a fire
• Report accidents, even if they seem minor
Key people and processes
Health and Safety Officer
<Insert name>
Fire Warden
<Insert name/s>
First Aider
<Insert name/s>
• Risk assessments are carried out every X months by
<insert name>
Key places
Insert a floor plan showing fire exit(s) and designated
sick room(s)
In the event of a fire
Warning sound (“get ready to evacuate”) sounds
like [ ]
Evacuate sound (“leave the building now”) sounds
like [ ]
Muster point (where we gather) is at [ ]
If you manage others, you must:
• Ensure safety policies are effectively implemented
• Review our customer systems and procedures that we operate
within to ensure compliance and suitability
• Understand regulations relevant to activities under your control
• Carry out or participate in regular risk assessments
• Ensure that the working environment is safe and safe working
methods are adopted
• Ensure that staff have adequate skills and experience for the role
and have been suitably trained to perform their work safely
• Ensure that staff have the correct equipment to do their job
• Ensure that staff have been appropriately trained in health and
• Where needed, bring in occupational health support
Discussion - what are the key risks in our
office environment?
Some of the main risks
Carrying heavy items (“manual handling”)
Slips, trips and falls
Incorrect posture, use of computer monitors
<Add any more unique to your environment>
Also bear in mind …
• Kitchen risks
• Printer toner risks
Carrying heavy objects (“manual
• If you are required to carry something that is heavy or
awkward, always assess other alternatives, for example
using a trolley. If this is not possible, ask someone else to
help you.
Only lift using the correct lifting technique
Manual handling (from the Health and & Safety Executive)
Manual handling
Manual handling
Manual handling
Slips, trips and falls
• The second highest cause of workplace accidents / near
misses after manual handling.
What you should do:
• keep the work area tidy
• keep all exits and walk ways clear
• report all potential hazards - loose carpets, trailing cables,
handbags, etc – to:
– your manager
– the Health and Safety Officer
PPE, COSHH, RIDDOR, electrical safety
• PPE – Personal Protective Equipment – eg hard hats, safety goggles –
– This is generally not relevant to an office environment
• COSHH - Control of Substances Hazardous to Health – this mainly applies to
industrial products – BUT – be aware that printer products can be hazardous if
handled or disposed of inappropriately
– Always follow the manufacturer’s instructions
• RIDDOR – Reporting of Injuries, Diseases and Dangerous Occurrences
– Report all accidents or near misses to the Health and Safety Officer
or your manager
• Electrical safety – do not attempt to carry out any work to electrical appliances,
including simple tasks such as changing plugs. If you spot frayed cables or
appliances that require attention - please contact <insert name>
Workstation design and layout
• Poor posture sustained for long periods of time results in
fatigue to affected muscle groups
• Fatigue can result from reduced blood circulation to muscles
• Careful design and layout of your workstation should
encourage good posture
• However, even maintaining a static good posture for extended
periods of time will eventually result in fatigue
• You should take regular pauses or breaks in work where you
can get up and move around – make sure you take regular
Factors associated with good layout
Viewing Angles
• Ideally the centre of the screen should be at right angles to the
normal line of sight (which is about 15o below the horizontal
• As a rule of thumb the top of the screen should be level with
your eye
– If the screen is too high, the neck is bent backwards to
afford a comfortable viewing angle
– If the screen is too low, the neck is bent forwards to afford a
comfortable viewing angle
– Both result in postural strain on the neck
Good location of the screen
Your vision
•There is no evidence that Display Screen Equipment (DSE)
work causes damage but it may make existing (uncorrected)
vision defects more noticeable
•Work at DSE normally requires long periods of viewing the
screen from close distances, which can lead rise to visual
•Viewing distances to DSE screens are usually further away
than normal reading distances to books or hand held paper
•Viewing a screen through bifocals (using the bottom of the
lens) will cause the head to be tilted backwards, giving postural
•Existing corrective prescriptions (glasses) may not be suitable
for DSE work
Other risks
• If your office environment has any risks not covered in the
presentation so far, identify them here and give employees
instructions about how to reduce both the risk and the impact of it if it
For more information
Our health and safety policies and procedures are
stored at <insert location>
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