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Thank you for considering RELIABLE PLANT in your 2015 plans. We’re pleased that you recognize this
conference as an ideal opportunity to further your knowledge, network with peers and explore this
industry more fully. Because we want to make your preparations as convenient as possible, we’ve
written the form letter below to help you justify the investment of attending. Simply fill out the spaces
in red and submit to your supervisor(s). We look forward to seeing you in Cleveland!
Dear [Name],
I’m writing to request approval to attend the 2015 RELIABLE PLANT Conference and Exhibition on April
21-23 in Cleveland, Ohio. I have reviewed the agenda and the list of exhibiting companies and feel the
return on investment would be significant, as the event aligns directly to the priorities of our
department [Insert your priorities here].
Reliable Plant offers a broad scope of in-depth workshops, learning sessions and case studies, making it
a very valuable opportunity for me. I’ll have access to:
Four pre-conference workshops
o How to Detect and Control Lubrication Failure Modes
o Best Practices for Oil Sampling
o Designing and Implementing an Effective Electric Motor Lubrication Program
o Lubrication Excellence Manager’s Summit
 Presented by Jim Fitch, CEO of Noria Corporation
Two post-conference workshops
o Best Practices for Receiving New Lubricant Deliveries
o How to Design, Implement and Maintain a Powerful Oil Analysis Program
More than 80 learning sessions and end-user case studies
ICML and SMRP onsite certification opportunities
20+ hours to interact with exhibitors such as Alemite, Analysts, Inc., C.C. Jensen, Fluitec, Henek,
HY-PRO Filtration, Lubrication Engineers, Luneta, MP Filtri, Noria Corporation, Pall Corporation,
Royal Manufacturing, SKF, TestOil and Whitmore
25+ hours of networking opportunities
Unlimited exposure to emerging technologies, trends and processes designed to generate
immediate and bottom-line cost savings
The full conference price is $1,195, but:
Option A: can be reduced by $300, if I register by February 19, 2015 or reduced by $200, if I register by
March 19, 2015
Option B: can be reduced to $595, if we send a group of 3 or more
Option C: can be significantly reduced to $495, if we send a group of 10 or more
My RELIABLE PLANT registration includes: conference attendance, all learning sessions including opening
keynote, conference proceedings, exhibit hall access, daily Continental breakfasts, lunches in the exhibit
hall (Tues-Weds), daily refreshment breaks, meet-and-greet opening reception on Tues., and a
networking reception on Weds.
My estimated conference costs are:
$ [xxx]
$ [xxx]
Hotel @ $169 per night:
$ [xxx]
$ [xxx]
(Breakfast and lunch included in conference fee)
Conference Fee:
$ [xxx] – based on Option A, B, or C above
$ [xxx] – based on selected workshops above
$ [xxxx]
There will be a wealth of strategic and tactical “how-to” presentations on cost saving technologies and
processes. I’ll learn ways we can expand our capabilities without exhausting resources. Sessions that
caught my eye were [List Top 3 Sessions Here].
I’ve earmarked several vendors on the exhibitor list that I’d like to vet for possible future use. I plan to
schedule private meetings at the conference with [Vendor A, Vendor B, Vendor C] in order to capture
qualitative information which I can share with our team upon my return.
I’ll also have a platform to build new business relationships and share best practices with other
attendees working on the same priorities. This event has great case study presentations on topics
relevant to the industry, but also topics that specifically address our priorities, including: [Topic A, Topic
B, Topic C].
I feel other staff members in our organization will also be able to benefit through the recommendations
and action items I will bring back from the conference. Whatever valuable information I gain, the team
will gain as well.
Please accept this proposal to attend RELIABLE PLANT 2015 – I’m confident that we will receive a
significant return on our investment.
Thank you for your consideration.
[Your standard close]
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