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Graduate School
Studentship Details: Pro-forma
This form will facilitate the production of a quick and accurate offer of funding and is
required in order to offer any PhD studentship. Sections 1 & 2 should be completed by the
Studentship’s main supervisor; the Authorisation section should be completed by the Head
of School or a nominated representative.
Once all sections are complete, please send this form electronically to the Graduate
School (Joanna John, [email protected]). Funding offer letters will be generated
by the Graduate School1 and emailed to the candidate.
Please tick this box to indicate that a formal offer of Admission has been made to the
candidate
Section 1: Student details
Surname
First name
Student ID Number
Research Programme e.g.
PhD in Mathematics
Start Date of Funding
School/Department
Section 2: Details of studentship
Main supervisor
Studentship reference
number (or project title)
Source of funding
Source:
University (central funds)
School
External funding body
Notes: if fees/stipend are funded
differently, please give details
Percentage:
Project number(s):
Supplied by Graduate School
Please note that the Graduate School can only generate an offer of funding to a candidate once a formal offer of
admission has been made by the Admissions Office; Schools/Departments should communicate admissions
decisions for studentship candidates to the Admissions Office directly
1
©University of Reading 2015
Version: May 2013
Page 1
If funding is external, has a
contract been signed*?
Level of funding
If stipend included, please
specify annual amount or
state ‘Research Council
Minimum’ (if available)
Start/end dates of funding
Yes
No
In Progress
Fees and
Stipend
£
Fees only
Other (please
specify)
Start
dd/mm/yy
End
dd/mm/yy
Authorisation
In signing this form I confirm that I have checked and ensured that the necessary funding is in place
to formally offer this award to the above-named candidate. I understand upon receipt of this form
that the Graduate School will write to the candidate formally offering this funding. This offer of
funding legally commits this funding to be paid at the levels and duration stated above.
Where the source of funding is internal, I confirm that the School has given formal approval
to this expenditure.
*Where the source of funding is external (in full or in part) then the School agrees to
underwrite this studentship from School funds in the event that a contract is not signed or is
terminated by an external sponsor. This does not apply to Research Council Funded
studentships.
If the project code from which the funds will be debited has not been set up when the
student starts then I confirm that the interim payments can be debited from the School
general project code in order to prevent a delay in the student receiving their stipend.
Name
Signature
Position
Date
©University of Reading 2015
Page 2
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