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Understanding
the Academic
Staff Promotion
Process
Sponsored by AS Senate
Do I Even Qualify?
What’s the Difference?
Promotion vs Title Change

Promotion entails change in prefix/no prefix (for
example Associate to No Prefix or No Prefix to Sr.) –
mostly tied to years of service and performance.

Title Change entails a change in title due to
addition of or reorganized responsibilities, not just
years of service. Title change requires a TEI be
filled out and scored in addition to supporting
documentation. Title change DOES not cover an
entirely new position, a search must be done for
permanent new positions.
Getting Started…
 What
you’ll need:

Academic Staff Promotion Instructions

Academic Staff Promotion Policies &
Procedures

Potentially UPG (Unclassified Personnel
Guidelines) information
First two documents can be found on UW-Superior Human Resources
Page, last document can be found on UWSystem website.
Promotion:
Years of Service Criteria
Promotion from Associate to No-Prefix
 The
applicant must have two (2) years (fulltime equivalency) of employment in a
position as of June 30th of the current fiscal
year.
See POLICIES AND PROCEDURES FOR PROMOTION OF ACADEMIC STAFF for
additional criteria and process information
Promotion:
Years of Service Criteria
Promotion from No-Prefix to Senior
 The
applicant must have at least seven (7)
years (full-time equivalency) of comparable
professional experience including the most
recent five (5)years (full-time equivalency) at
UW-Superior in the same salary range as of
June 30th of the current fiscal year.
See POLICIES AND PROCEDURES FOR PROMOTION OF ACADEMIC STAFF for
additional criteria and process information
Title Change Criteria
Staff requesting a title change will need to be able to show
via documentation, a substantial change in their job
responsibilities.
 This DOES NOT include additional responsibilities for which
someone is receiving additional pay/stipend or being paid
an overload for.
If a title does not fit the current job description due to addition
of or reorganization of responsibilities, for example,
(coordinator vs program manager),a title change may be
requested.
When the request for title change is based on scope, it shall
include comparison of similar programs on other campuses by
number of students served, staff size, number of programs
within the unit, level of reportage, unit budget and/or any
other measure which may justify the title change.
Separate guidelines are available for Distinguished.
Promotion & Title Change:
Things to Know

You MUST have your most recent and up to
date position description on file with HR prior
to the process.

Your performance evaluations will be a key
factor in the consideration for promotion or
title change. See promotion guidelines for
more details.

For a title change, do your homework. You
will most likely need to include comparative
information from other institutions if you want
your request to be seriously considered.
Contact Information
GENERAL QUESTIONS ABOUT THE PROCESS:
 Jen Bird
x8230, [email protected]
 Ryan Krueser
x8538, [email protected]
 Lisa Mattsson
x8013, [email protected]
SPECIFIC QUESTIONS:
 Human Resources
x8220, [email protected]
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