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Business Justification Letter and Value Statements List
We’re all working to keep costs down. Feel free to use this sample business justification letter and list of value
statements to help you explain to management why attendance at the 6th Annual Insert Key Solutions User Group
Meeting in Chadds Ford, PA can be considered part of your company’s investment in the reliability and safety of
your production assets.
Value statements:
 Unlike most industry conferences, the IKS User Group meeting carries no registration fees, so this event
is an incredible value considering the comprehensive array of sessions, the opportunities to gain deep
knowledge about the software tools currently in use in our facilities and in the industry at large, and the
networking receptions.
 Attending the Insert Key User Group meeting provides the opportunity to interact with Nuclear power IT,
Maintenance and Engineering representatives from across the US, Europe and the Pacific Rim.
 Attending the Insert Key User Group meeting provides the opportunity to further my knowledge and
understanding of the more than 20 Equipment Reliability, Long Term Asset Management and Site
Security software tools currently in use globally with more than 85% of domestic nuclear sites utilizing the
IKS tools.
 IKS User Group’s speaker tracks are divided among product and project managers and utility customer
presenters demonstrating a wide range of knowledge and are directly applicable to all aspects of my work
as they include Business & Management, Manufacturing Process Reliability, Equipment Reliability,
Organization & Leadership and Work Management.
 IKS’s 6th Annual User Group Meeting is the ideal opportunity for me to strengthen my skill set and make
valuable contacts with others in our industry.
Business Justification Letter Template:
To: < manager name >
From: < your name >
Date: < insert date >
Subject: 6th Annual Insert Key Solutions User Group Meeting Attendance Proposal
I would like to request approval to attend Insert Key Solution’s (IKS) 6th Annual User Group Meeting on
September 8-10, 2010 in Chadds Ford, PA USA. IKS is a software company that specializes in Equipment
Reliability and Site Security tools for the power industry. They have over 20 products currently in use globally
with more than 85% of domestic nuclear sites utilizing their solutions. The IKS User Group Meeting typically
attracts IT, Maintenance and Engineering representatives from across the US, Europe and the Pacific Rim. The
meetings will focus on accelerating the value and importance of fostering a deep understanding for the use and
development of the software tools while effectively managing equipment and facility risk.
The 2010 Conference will be highlighting several activities including educational sessions that are user, business,
and industry oriented, and intensive all-day workshops as well as networking events. IKSUG’s speaker tracks are
divided among product and project managers and utility customer presenters demonstrating a wide range of
knowledge and are directly applicable to all aspects of my work as they include Business & Management,
Manufacturing Process Reliability, Equipment Reliability, Organization & Leadership and Work Management.
The daily evening events IKS has organized will give me the chance to meet others in the industry, discuss
challenges, opportunities and insights as well as expand my network with both domestic and international
professionals.
I am seeking our company’s approval for the travel expenses. Unlike most industry conferences, the IKS User
Group meeting carries no registration fees, so this event is an incredible value considering the comprehensive
array of sessions, the opportunities to gain deep knowledge about the software tools currently in use in our
facilities and in the industry at large, and the networking receptions. In addition to the core meeting program,
IKSUG offers optional all-day workshops – diverse opportunities I cannot.take advantage of at any of the other
conference.
Here is an approximate breakdown of conference costs:
Airfare: < add flight expenses >
Transportation: Estimated $__ airport shuttle ride one-way to or from airport (___ miles)
Hotel: $____ plus taxes for 3 nights ($___ per night)
Meals: ________
Full-Day Workshops: No Charge (includes workshop, conference materials, meals and refreshment breaks)
Conference Fee: No Charge
The total cost based on the numbers above is < add your estimated figure >.
IKS’s 6th Annual User Group Meeting is the ideal opportunity for me to strengthen my skill set and make valuable
contacts with others in our industry. Attendance at this conference can be considered part of our company’s
investment in the reliability and safety of our production assets. If you find it helpful, I am happy to provide a
report following the conference to my colleagues with access to the presentations and information shared at the
event.
Thank you for your consideration.
< your name >
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