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State Stamp, Seal Requirements – QUICK REFERENCE | NPA Section, National Association of
Secretaries of State | Rev. March 2014
This chart serves as a quick reference to each state’s notary stamp and/or seal requirements. Additional details are
found in statutes, administrative rules and the commissioning authorities’ notary guidelines. For assistance with
accessing additional details, you may contact [email protected] (NPA Section Member).
STATE
STAMP, SEAL | COMMENTS
Alabama
Ink Stamp or Embossing Seal Required. Notaries commissioned before 1/1/12 may continue
using existing embossing seals that indicated "County" or "State at Large," until commission
expiration.
Alaska
Ink Stamp or Embossing Seal Required. Must be photographically reproducible. If using an
embosser alone as the official seal, the embossment must be inked (seal impression inker). If
using an embosser in conjunction with an ink stamp, do NOT ink the embossment.
Arizona
Ink Stamp Required. “Dark ink” specified. Embossing seal may be used ONLY in conjunction
with the official ink stamp.
Arkansas
Ink Stamp or Embossing Seal Required, Paper Notarial Acts. Must be photographically
reproducible.
California
Ink Stamp or Embossing Seal Required. Must be photographically reproducible.
Colorado
Ink Stamp Required, Paper Notarial Acts. (For electronic acts, notary's electronic signature is
sufficient in lieu of a seal. E-signature must display certain information elements.) Embossers
obtained before 8/8/2012 are permitted only until commission expiration; otherwise
possession of an embossing seal is prohibited.
Connecticut
Not Required
Delaware
Ink Stamp or Embossing Seal Required. Must be photographically reproducible; black ink
specified. For information on DE Electronic Notary seal, please see Delaware Code Sec. 4310
(scroll to section): http://delcode.delaware.gov/title29/c043/sc01/index.shtml
District of Columbia
Embossing Seal Required. Use of a seal impression inker in conjunction with the embossing seal
is REQUIRED (to render seal impression photographically reproducible).
Florida
Ink Stamp Required, Paper Notarial Acts. The notary ink stamp may be either round or
rectangular. An embossing seal may ONLY be used in conjunction with the official notary ink
stamp. Seal impression MUST be photographically reproducible. (For electronic acts, notary's
electronic signature must include same information elements required for the ink-stamp. See
statutes and administrative rules for additional standards.)
Georgia
Ink Stamp or Embossing Seal Required
Hawaii
Ink Stamp or Embossing Seal Required. Notaries may only obtain either 1 ink stamp or 1
embossing seal, NOT BOTH.
Idaho
Ink Stamp Required
Illinois
Ink Stamp Required. Must be photographically reproducible; black ink specified.
Indiana
Ink Stamp or Embossing Seal Required. Must be photographically reproducible.
Iowa
"Official Stamp" Required, Paper and Electronic Notarial Acts. Paper Acts - Ink Stamp or
Embossing Seal Required. (Electronic notarial acts must include all information elements of the
ink-stamp or embossing seal.)
Kansas
Ink Stamp or Embossing Seal Required. Must be photographically reproducible.
Kentucky
Not Required
Corrections, Questions? Contact [email protected] (NPA Section Member)
1|P a g e
State Stamp, Seal Requirements – QUICK REFERENCE | NPA Section, National Association of
Secretaries of State | Rev. March 2014
This chart serves as a quick reference to each state’s notary stamp and/or seal requirements. Additional details are
found in statutes, administrative rules and the commissioning authorities’ notary guidelines. For assistance with
accessing additional details, you may contact [email protected] (NPA Section Member).
STATE
STAMP, SEAL | COMMENTS
Louisiana
Not Required. The State of Louisiana considers the notary's signature to be the notarial seal.
Maine
Not Required
Maryland
Ink Stamp or Embossing Seal Required
Massachusetts
Ink Stamp or Embossing Seal Required. Black ink specified for stamp.
Michigan
Not Required. If electing to use an official seal, an ink stamp is acceptable (photographically
reproducible). Embossing seal allowed ONLY in conjunction with the ink stamp.
Minnesota
Ink Stamp Required, Paper Notarial Acts. Must be photographically reproducible, embosser
allowed only in conjunction with ink-stamp. (Electronic notarial acts must include all
information elements of the ink-stamp.)
Mississippi
Ink Stamp Required. Notary seal image must be sharp, legible, permanent and photographically
reproducible. Embossing seal may be used ONLY in conjunction with the official ink stamp, and
only if embossing seal imprint is NOT inked.
Missouri
Ink Stamp or Embossing Seal Required. Must be photographically reproducible; black ink
specified for stamp. If embosser used as official seal, notary must type, stamp or handwrite
additional information on every notarial certificate.
Montana
Ink Stamp Required. Blue or black ink specified. For new and renewal commissions issued on or
after October 1, 2009: Notaries are required to use an ink stamp prescribed by the Secretary of
State.
Nebraska
Ink Stamp Required. Round seals are discouraged by the Secretary of State; the rectangular
stamp is "suggested."
Nevada
Ink Stamp Required. Must be photographically reproducible.
New Hampshire
Ink Stamp or Embossing Seal Required
New Jersey
Not Required
New Mexico
Ink Stamp or Embossing Seal Required, Paper Notarial Acts. Electronic Seal Required, Electronic
Notarial Acts. (Electronic seal contains information required in the paper-act seal; "generally
corresponds to data" in the notary's paper-act seal.)
New York
Not Required
North Carolina
Ink Stamp or Embossing Seal Required, Paper Notarial Acts. Must be photographically
reproducible. Electronic Notary Seal Required, Electronic Notarial Acts. (Electronic seal data
contains information required in the paper-act seal; "generally corresponds to data" in the
notary's paper-act seal. Physical appearance of the seal replicates the appearance of an inked
seal on paper.)
North Dakota
Ink Stamp Required. Must be photographically reproducible. Embossers are prohibited.
Ohio
Ink Stamp or Embossing Seal Required
Oklahoma
Ink Stamp or Embossing Seal Required
Corrections, Questions? Contact [email protected] (NPA Section Member)
2|P a g e
State Stamp, Seal Requirements – QUICK REFERENCE | NPA Section, National Association of
Secretaries of State | Rev. March 2014
This chart serves as a quick reference to each state’s notary stamp and/or seal requirements. Additional details are
found in statutes, administrative rules and the commissioning authorities’ notary guidelines. For assistance with
accessing additional details, you may contact [email protected] (NPA Section Member).
STATE
STAMP, SEAL | COMMENTS
Oregon
“Official Stamp” Required, Paper and Electronic Notarial Acts. Must be legible (photographically
reproducible). For ink-stamp, permanent ink is specified; black or dark ink recommended.
Embossing seal allowed ONLY in conjunction with ink stamp. Notary may possess more than
one stamping device. Ink-stamp impression is no longer filed by the notary with the Secretary
of State. Electronic notaries must report their chosen technology with the Secretary of State.
Pennsylvania
Ink Stamp Required, Paper Notarial Acts. Must be photographically reproducible. Embossing
seal may be used ONLY in conjunction with ink stamp. (For electronic acts, notary's electronic
signature must include notary's name as commissioned, "Notary Public," notary's municipality
and county, and commission expiration date. Graphic representation of the paper-act seal is
not required.)
Rhode Island
Not Required
South Carolina
Ink Stamp or Embossing Seal Required. Notary must “have” a seal of office, but SC law also
allows for omission of the seal on a notarial certificate if the notary’s official title is affixed
below his/her signature. Acceptable forms of title: Notary Public for South Carolina; SC Notary
Public; Notary Public for SC.
South Dakota
Ink Stamp or Embossing Seal Required
Tennessee
Ink Stamp Required. Any ink color other than black or yellow. Seal impression must be
photographically reproducible.
Texas
Ink Stamp or Embossing Seal Required, Paper Notarial Acts. Must be photographically
reproducible; indelible ink specified. (An electronically transmitted authenticated document
must legibly reproduce the required elements of the seal.)
Utah
Ink Stamp Required. Ink stamp must contain purple ink. Must be photographically reproducible.
Embossing seal allowed ONLY in conjunction with ink stamp; embossment must NOT be inked.
Vermont
Not Required
Virginia
Ink Stamp or Embossing Seal Required, Paper Notarial Acts. Must be photographically
reproducible. (Electronic signature/seal includes image or text with specified information
elements that correspond to those in the paper-act seal.)
Virgin Islands (U.S.)
Embossing Seal Required. Ink Stamp may be used ONLY in conjunction with embossing seal.
Washington
Ink Stamp or Embossing Seal Required. Seal impression must be photographically reproducible;
indelible (permanent) ink specified.
West Virginia
Ink Stamp Required. Must be photographically reproducible. Embossing seal may be used ONLY
in conjunction with ink stamp.
Wisconsin
Ink Stamp or Embossing Seal Required. Notary may utilize both ink stamp and embossing seal if
both device imprints are on file with the Department of Financial Institutions, and the notary’s
name appears exactly the same on both devices.
Wyoming
Ink Stamp or Embossing Seal Required. Must be photographically reproducible.
Corrections, Questions? Contact [email protected] (NPA Section Member)
3|P a g e
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