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Ed DuPree – Purchasing
Leisha Moxness – Controller’s
Contact Ed DuPree, Assistant Director of
Purchasing (x2795) when someone has been
hired who will be relocating.
Provide Ed’s contact information to the
employee and their contact information to Ed.
Scan a copy of the offer letter to Ed (o.k. to hide
salary information.) This will document the
arrangement with the employee and what
expenses will be covered by the University.
Creighton will pay up to a maximum of
$5,875.00 as follows:
100% of the first $1,000.00
75% of the next $6,500.00
* * *VP approval required for payments beyond
the standard policy amount
Seek professional mover with good industry
track record
Seek competitive discounts while ensuring
quality of service
Act as liaison between new employee and
moving company
The following are deductable moving expenses
per the IRS and, therefore, may be covered by
an employer with no tax implications:
Transportation of household goods
 Lodging (not meals) en route including last night in
old location and first night in new location
 Actual car expenses, such as the amount paid for gas
and oil, or the IRS standard mileage rate for moving
purposes, but not both
 Airline tickets for members of employee’s household
 Storage of household goods for up to thirty days
The following are not deductable per the IRS
and are therefore considered taxable income
when covered by an employer:
Storage over 30 days
 More than one day temporary housing either at old
or new location
 Mileage in excess of IRS’s standard moving rate
 House-hunting trip costs
 For more information on what expenses are
deductable and non-deductable, refer to
Payment by the University for any nondeductable items will be taxable to the new
These amounts will be calculated by the
Controller’s office and sent to the Payroll
The amount will be recorded as income on the
employee’s paycheck and taxed appropriately
The processing of move-related invoices and
expenses should follow the general guidelines for
Purchase-Order-Related payment processing
The purchase order must fund the total cost of the
move, not just the share covered by the University
Use a TER (Travel and Expense Form) to request
reimbursement for an employee’s out-of-pocket
moving expenses and classify using account 7835
on the right side in the accounting distribution box
Submit TERs to the Controller’s Office
Controller’s Office will review the expenses for
tax implications
When possible any expenses with tax
implications will be counted towards the
employee share
When all payments relating to the move are
complete, the Controller’s Office will calculate
the employee’s share of moving costs
Controller’s Office will bill the new employee
Bills are sent via e-mail
Employee may choose between paying by
check or payroll deduction
Payroll deduction can be spread over 6 months
The Department may find it helpful to keep a
log of employee’s expenses, so no TERs are
submitted beyond what employee is allotted
Please indicate House Hunting on the TER if a
trip was made for this purpose.
Policies are contained in
Controller’s Manual, GNPL 05, Relocation Policy
Ed DuPree, Purchasing, x2795
Leisha Moxness, Controller’s Office, x3878
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