Alfred Nobel University, Dnipropetrovs`k Time Management Dmytro Zaitsev MN-11 OUTLINE • • • • Time Management Basic Tips Advanced tips Before you start Time Management • Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity. Why is it necessary? • 1. Available time is limited. 2. Time cannot be stored: if unused, it is lost forever. 3. One's goals are usually multiple, sometimes conflict, and not all goals are of equal priority. 4. Goals cannot be accomplished without the application of effort which requires the use of time. The major themes arising from the literature on time management • Creating an environment conducive to effectiveness. • Setting priorities. • Carrying out activity around those priorities. • The related process of reduction of time spent on non-priorities. What skills are required for effective time management? • • • • • • Setting clear goals. Breaking your goals down into discreet steps. Reviewing your progress towards your goals. Prioritising. Organising your work schedule. List making to remind you of what you need to do when. • Persevering when things are not working out and avoiding procrastination. Basic tips • Create a simple "To Do" list This simple program will help you identify a few items, the reason for doing them, a timeline for getting them done, and then printing this simple list and posting it for reminders. • Daily/weekly planner • Long term planner Advanced techniques • ABC analysis • Pareto analysis • Eisenhower method Pareto analysis • This is the idea that 80% of tasks can be completed in 20% of the disposable time. The remaining 20% of tasks will take up 80% of the time. ABC analysis • A – Tasks that are perceived as being urgent and important. • B – Tasks that are important but not urgent. • C – Tasks that are neither urgent nor important. The Eisenhower Method Important/Urgent quadrants are done immediately and personally. Important/Not Urgent quadrants get an end date and are done personally. Unimportant/Urgent quadrants are delegated. Unimportant/Not Urgent quadrants are dropped. Larks and Owls Performance during a day Conclusion • Time management is useful for everybody who wants to increase his/her own effectiveness. It helps to maximize the overall benefit of a set of other activities within the boundary condition of a limited amount of time.