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Alfred Nobel University,
Dnipropetrovs`k
Time Management
Dmytro Zaitsev
MN-11
OUTLINE
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Time Management
Basic Tips
Advanced tips
Before you start
Time Management
• Time management is the act or process of
planning and exercising conscious control over
the amount of time spent on specific
activities, especially to increase effectiveness,
efficiency or productivity.
Why is it necessary?
• 1. Available time is limited.
2. Time cannot be stored: if unused, it is lost
forever.
3. One's goals are usually multiple, sometimes
conflict, and not all goals are of equal priority.
4. Goals cannot be accomplished without the
application of effort which requires the use of
time.
The major themes arising from the literature on
time management
• Creating an environment conducive to
effectiveness.
• Setting priorities.
• Carrying out activity around those priorities.
• The related process of reduction of time spent
on non-priorities.
What skills are required for effective
time management?
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Setting clear goals.
Breaking your goals down into discreet steps.
Reviewing your progress towards your goals.
Prioritising.
Organising your work schedule.
List making to remind you of what you need to do
when.
• Persevering when things are not working out
and avoiding procrastination.
Basic tips
• Create a simple "To Do" list
This simple program will help you identify a
few items, the reason for doing them, a
timeline for getting them done, and then
printing this simple list and posting it for
reminders.
• Daily/weekly planner
• Long term planner
Advanced techniques
• ABC analysis
• Pareto analysis
• Eisenhower method
Pareto analysis
• This is the idea that 80% of tasks can be
completed in 20% of the disposable time. The
remaining 20% of tasks will take up 80% of the
time.
ABC analysis
• A – Tasks that are perceived as being urgent
and important.
• B – Tasks that are important but not urgent.
• C – Tasks that are neither urgent nor
important.
The Eisenhower Method
Important/Urgent quadrants are done
immediately and personally.
Important/Not Urgent quadrants get an end
date and are done personally.
Unimportant/Urgent quadrants are delegated.
Unimportant/Not Urgent quadrants are
dropped.
Larks and Owls
Performance during a day
Conclusion
• Time management is useful for everybody
who wants to increase his/her own
effectiveness. It helps to maximize the overall
benefit of a set of other activities within the
boundary condition of a limited amount of
time.
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