Welcome to IBS-Plekhanov! We hope your stay and studies here will be a useful and enjoyable experience. Just a few points to remember: 1. Plekhanov University International Office (room 649 in building 3) and IBS-Plekhanov Dean's Office (room 160 in building 1) - two different contact points with different responsibilities. As our international exchange students, you deal with the University (visa, registration, dormitory, confirmation of stay - all this in the University International Office) and with the Business School (academic registration form with your choice of courses, Learning Agreement for your home university, schedule of classes, midterm and end of the term tests and exams schedule, gradelists, certificates- that is, all content of your studies) Please make sure you contact the right place and always hand in your papers to the right department! 2. Contacts at IBS-Plekhanov Our office is building 1, office 160. The schedule of classes is on the information boards on the ground floor of building one. You can also find it on http://www.ibs-reu.ru/eng Follow the link 'For international Students', it will lead you to the schedule of classes, announcements, course outlines, Student Guide, our contact details- in a word, everything you need at IBS-Plekhanov. Important! None of us is permanently seated in the office, there are specific hours on specific days when you can come to meet us. The hours (changed and updated weekly) are on the 'contacts for international students’ web page. Please confirm the day and time of the meeting by e-mail at least one day in advance. We also recommend describing your question or problem in this e-mail. Our e-mail is: [email protected] Please make sure you get the e-mails of all teachers and professors of all courses you have signed up for once you attend the first classes. Many of our teaching staff may come to the Dean's Office only several times a semester (to report for midterm, final tests etc), they may have a busy schedule with different room numbers for every day or week, most teachers in our country do not have own offices or fixed office hours. For this reason, it is more efficient to have contact details for emergency cases. Attendance is obligatory at our university, so all teachers will expect you to be present at all classes and ask all questions in class. Only an illness with a document from a doctor is a good reason to be absent. Several lecturers may not be available by e-mail even in emergency. Your solution is to be in touch with your 'IBS buddy' from our national students, this person will assist you in such cases. Also, being in touch with other students who attend the same course will be helpful. 3. How do you choose your courses and shape your individual schedule? You are guided by the requirements of your home university, availability and schedule of suitable courses in this semester. You will have 3 main parts of your studies here - Doing Business in Russia module, which is obligatory for all international students. - Courses chosen from IBS-Plekhanov regular schedule for national students (any year of studies, 1st, 2nd, 3rd, 4th, and any of the 2 'profiles', marketing or finance, within each year) - Russian Language classes (if you need them) You will build your individual schedule with these priorities and steps in mind: A. Doing Business in Russia classes are at fixed hours for all international students. Once a week on Wednesdays, 15:40 to 18:50. Absolute priority and your first step B. Courses chosen from IBS-Plekhanov regular schedule for national students. This is your second step. Lectures in the courses you need (either 2 or all 4 groups of a year of studies that has the course attend it together). Fit these in your schedule. Then choose seminars in the courses you need. In different groups of the same year (and profile) the seminars may be at different times or even on different days. This gives you some more flexibility to avoid overlaps between different courses which you need. Just make sure that once you have chosen a group with which to attend a particular course, you consistently attend all seminars of the course during the semester with this group- otherwise your participation, which counts towards the final mark, may be decreased. C. Russian Language. Third step. Russian Language is offered by Russian Language Department (part of our University, but not part of IBS-Plekhanov) Russian Language Department (building 6, room 710) runs the placement tests, divides you into groups by levels and times in the schedule. The hours here are more flexible. Please make sure that you only fix the times of your Russian classes once A and B (see above) have been taken care of. The schedule of Russian classes will not appear in IBS-Plekhanov schedules, website or on information boards. All this is handled by the Department of Russian directly, we only receive your marks from your teachers of Russian, and the number of hours per week taken (this affects the ECTS value) at the end of the semester, in your gradelists. You will have 16 days, starting 02 February, to choose your courses and send your academic registration form to us, at [email protected] in Microsoft Office Word format from your personal e-mail address. The deadline is 17 February. (The form in Word format has been sent to your home university with our information package) 4. How are the credits for the courses you take counted? The credits for all the courses are indicated in your Student Guide. Please make sure- recheck with the teacher if in doubt- if what you are attending is a complete full-standing course with its own credits, and not just a component of a larger course. 5. Can you take your final tests and exams ahead of schedule and leave earlier, before the semester finishes? No. Not allowed. Even if a student attempts to arrange the early sitting of an exam or test with a teacher directly, permission will not be given (the promise by the teacher made void) marks will not be validated by the Dean's Office and will not appear in your Certificate. The only exception is if the Dean/ Head of International of your home university sends an official e-mail to the Dean of IBS-Plekhanov before the semester starts, giving a clear academic reason why an individual early sitting of an exam for the student must be arranged by IBS-Plekhanov and receives a positive answer from IBS-Plekhanov Dean's Office (a 'yes' from a teacher is not enough). Please note that for international students who study with us one semester, only one chance to sit the final test or exam is available (date announced at the end of semester by the Dean's Office). All resits are scheduled after the examinations period, for autumn semester (with examinations period from 18 May to 04 July, depending on the year of study) that effectively means September, which is after you leave the country. Prepare well for your first attempt to take an exam or test! 6. How do you complain if you are not happy with a course, any other situation here at IBSPlekhanov? Please make sure you put it in an e-mail putting in copy: Dean of IBS-Plekhanov Professor Nadezhda V. Ponomareva, Head of International Department at IBS-Plekhanov Dean’s Office Mr. Dmitry Epifanov, and your academic coordinators (all contacts in your Student Guide) We will be happy to help you and investigate your case. Please note, however, that we will not be able to act on your request if it is sent to us later than 2 days after the event which you complain about. Not writing to us on time means accepting the situation. We will be happy to share information and answer all other questions that you may have (after carefully reading this information) at the orientation meeting which will be held during the first week of the spring semester. The place is to be advised later on – please follow our announcements IMPORTANT: The first day of the spring semester is 26 January, the last day is 04 July, including examinations.