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GDS Hotel Rate Loading Instructions
Company Name: [Company Name]
Contact Email(s):
Rate Access Codes:
Suggested Rate Plan Name: [Company Name]
General Rate Loading Instructions:
Company has chosen Egencia as our preferred travel management company. To ensure your property
appears as a preferred hotel to our travelers, please load all SIDS/Pseudo City Codes within the
following ARC/IATAs in the appropriate GDS using the rate access codes outlined above.
Additional / Key Rate Loading Instructions:

Rate description in Worldspan: In order for travellers to see what is included in corporate rate, you
have to use only one Rate Type Description line (sometimes known as Rate Name) within the
Worldspan character limit.

Example: Company Name Rate Includes Breakfast LRA Wifi Direct Bill

Room description in Worldspan: In order for travellers to see what bedding they are getting with
their corporate rates, you need to condense or prioritize bedding and added value on the first
Room type description line. Please note that Egencia will never communicate Room description
Line 2 or 3.

If your hotel loads all rates or negotiated rate inclusive of tax, please make sure to zero out the
property level tax in Worldspan, this will avoid Egencia to quote taxes twice.
Agency Name
Egencia
Egencia
Egencia
Country
United States
Canada
Europe
IATA
11594763
67797612
20263051
PCC / Office ID
GDS
E5Q
Worldspan
GI3
Worldspan
JTS
Worldspan
Once complete please send a confirmation notification including the actual rate access code used to
the contact emails above.
EGENCIA | BUSINESS TRAVEL ● EXPEDIA, INC.
333 108th Avenue NE | Bellevue, WA 98004 | 866.328.0110 | www.Egencia.com
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